Every business, regardless of its size and the industry it serves, should have policies and procedures that ensure secure and cost-effective document disposal. In an effort to keep things simple and inexpensive, many companies choose to handle their document disposal needs by using the small paper shredders commonly purchased at office supply stores. But, more often than not, in-house shredding limits productivity and puts privacy at risk. Here are several ways outsourcing shredding and destruction makes good sense for your business.
Efficient Information Disposal
In-house shredding with an office shredder is time-consuming and expensive. Prior to shredding, staples and paper clips must be removed from documents. And because office shredders can only take small stacks of paper at a time, files must be separated into easy-to-shred portions, which means hand-feeding documents into the device can take a frustratingly long time. Then the collection bin has to be emptied, and all shredded material dumped in the trash.
By contrast, outsourcing your shredding and destruction streamlines the document disposal processes. Locked destruction containers are placed in your office where documents can be dropped in quickly, so your staff can focus on their core responsibilities.
Identity Theft Prevention
Identity thieves take advantage of businesses with lax information destruction practices. Outsourcing your shredding and destruction ensures that client files, personnel records and paperwork with personal information are destroyed using the right procedures and with the highest level of security. Screened and uniformed professionals conveniently collect and destroy your information using a strict chain of custody process, offering your business reliable identity theft prevention.
Secure Paper Recycling for the Planet
Recycling your documents without destroying them first is a recipe for identity theft, and shredding without secure recycling also poses privacy risks. Professional shredding and destruction providers partner with secure recyclers to close the security loop. All shredded paper is baled and recycled following the same chain of custody processes used to destroy your documents. Your documents are then turned into paper pulp and made into a variety of consumer and business goods, which helps keep your business green.
Privacy Law Compliance
California has some of the strictest privacy laws in the nation. Besides following these state regulations, your business may also need to adhere to a variety of privacy statutes included in the following federal laws:
- The Health Insurance Portability and Accountability Act (HIPAA)
- Gramm-Leach-Bliley Act (GLB)
- Sarbanes-Oxley Act (SOX)
- Fair and Accurate Credit Transaction Act (FACTA)
Outsourcing your shredding and destruction helps your business avoid the fines and penalties of non-compliance. And when you receive a Certificate of Destruction each time your documents are destroyed, you can prove that your business follows the letter of the law.
However you cut it, outsourced shredding and destruction makes good business sense!
Sentry Storage Solutions offers shredding and destruction solutions in the Greater San Diego area and the city of Chula Vista. For more information about our services, please call us or complete the form on this page.