How careful are you with your information? Keeping up with security updates on your computer offers just one level of identity theft and business fraud protection, but if you don’t dispose of your documents and data securely, that creates whole new layer of risk for your business. Here we’ve compiled the most common information disposal mistakes so you can avoid them.
Trusting a Paper Shredding Machine with Your Identity
Investing in a paper shredder may seem like a wise decision, but assuming it will protect your information could be one of the biggest mistakes you ever make. Instead of preventing your data from being compromised, it may allow unauthorized access to it. Office paper shredders are frustrating, time-consuming and plagued by maintenance issues. So it’s tempting to bypass the shredder altogether and toss documents in the recycling bin instead, leaving you vulnerable to identity theft and fraud.
Also, shredding machines don’t offer legal proof that your documents were destroyed. When compared with a certified paper shredding service that issues a Certificate of Destruction to you immediately after destruction, there’s no doubt which is the better option.
Tossing Documents in the Dumpster
Another common information disposal mistake is tossing bags of shredded documents in a dumpster. Dumpsters, especially those in business areas, are easy targets for identity thieves who want easy access to confidential records. Your sensitive financial records, client files, and employee records could be stolen at any moment by a dumpster-diver.
Using Unlocked Recycling Bins
You want to help the environment by recycling your paper documents, but filling an unlocked recycling bin with sensitive files is a major mistake; a recycling company is not trained or certified in information protection. Every time you send sensitive documents to a recycling center, you’re taking the chance that your private information could be stolen by a recycling employee or even end up halfway across the globe. For a privacy breach prevention solution that combines document shredding and destruction, choose a certified destruction service.
Discarding IT Assets
Obsolete servers, disk drives and tapes take up a ton of space in your office, and they have to go somewhere eventually. Don’t make the mistake of throwing them out or recycling them without first having them professionally destroyed.
Even when you delete the data from digital devices, a “ghost” of that data still exists, some of which may belong to your customers, employees—or even you. We all know that sending our digital devices to a landfill has a devastating impact on our environment. But consider a certified electronic destruction and recycling service to handle both destruction and recycling so you don’t have to think about it.
When it comes to information disposal, even a small mistake can put your customers’ personal information at risk, harm the environment, and cause legal problems for your business. Use a secure, certified shredding and destruction service to prevent these mistakes from happening.
Sentry Storage Solutions offers shredding and destruction solutions in the Greater San Diego area and the city of Chula Vista, California. For more information about our services, please contact us by phone or complete the form on this page.