With identity theft at an all-time high, it’s important to have a secure information disposal plan in place for your business. According to Javelin research, fraudsters have stolen a mind-blowing $112 billion in the past six years. Here are three things your information disposal plan should have:
Regular and secure information disposal prevents identity theft. Unfortunately, it’s impossible to achieve consistency or security when shredding documents in-house. Office shredders can break, limiting your ability to destroy confidential information promptly. Even when your shredder is working, the destruction process is time-consuming. Staples have to be removed from documents, files need to be separated into easily-shredded portions, and the shredding receptacle must be emptied frequently. As a result, information disposal becomes a chore rather than a habit, and may not be done in a timely manner.
A professional shredding service facilitates consistent information disposal at the highest level of security. Locked destruction containers are placed in your office, reducing the time it takes to securely dispose of documents to mere seconds. You simply place the documents you need to shred—staples and all—in a slot in the locked container. On a schedule set by you, the contents of your containers are collected by a background-screened and uniformed shredding technician for secure shredding.
2. Chain of Custody
Chain of custody refers to the handling of confidential information from the time it’s created to the time it’s destroyed. The weaker your chain of custody, the greater the risk of identity theft and business fraud.
When destroying information with an office shredding machine, the chain of custody is broken the moment your shredded documents are bagged and tossed in a dumpster. As soon as your information lands in a dumpster, it’s up for grabs. Using specialized equipment and software, dumpster-diving criminals can easily reconstruct documents shredded in-house.
Hiring a shredding service provider strengthens your chain of custody because from collection to final disposition, your information is safeguarded by trained professionals who adhere to strict security procedures at all times. In addition, industrial-strength shredding equipment shreds your documents into unrecognizable bits which are not bagged up together to be discovered in a dumpster. Your shredded paper is combined with that from other sources, baled, and sent to a trusted recycling partner.
If an auditor or litigator comes to your doorstep to investigate a privacy breach, can you prove due diligence? If you answered no, you’re not alone. In-house information disposal plans fall short when it comes to verification of destruction, which may be required to prove your adherence to privacy regulations in a court of law.
A professional shredding service should provide you with a Certificate of Destruction every time a shredding job is completed. The Certificate confirms the time, date and method of destruction, proving your information was destroyed in accordance with legal and regulatory obligations.
Consistency, chain of custody, and verification are three important aspects of secure information disposal. Don’t go without them; seek a professional shredding service that can provide all three.
Sentry Storage Solutions offers shredding and destruction services in the Greater San Diego area and the city of Chula Vista, California. For more information about our services, please call us or complete the form on this page.